Company Secretarial Services
A company secretary is an officer in a company responsible for ensuring that the organization complies with all relevant laws and regulations.
If you're setting up a company in Hong Kong, you've probably heard that you need to appoint a "Company Secretary." But what does this role actually involve? Is it an administrative assistant? A legal advisor? Someone who takes minutes at meetings?
Let's break down everything you need to know.
What is a Company Secretary?
A company secretary is an officer in a company responsible for ensuring that the organization complies with all relevant laws and regulations .
Under the Hong Kong Companies Ordinance (Cap. 622), every company must appoint a company secretary . This is not optional—it's a legal requirement from day one.
Roles of a Company Secretary
Statutory Compliance
The primary role of a company secretary is to ensure the company complies with the Companies Ordinance and other relevant legislation . This includes:
- Filing Annual Returns (NAR1) within 42 days of the incorporation anniversary
- Notifying the Companies Registry of changes (directors, registered address, etc.) within required deadlines
- Maintaining statutory registers (directors, shareholders, charges)
- Keeping the Significant Controllers Register (SCR) up to date
Corporate Governance
The company secretary advises the board on proper governance procedures :
- Preparing records for board meetings and general meetings
- Ensuring decisions are properly documented and authorised
- Advising directors on their duties and responsibilities
Administrative Support
- Maintaining the company's registered office address
- Handling correspondence from the Companies Registry and IRD
- Keeping company seals and statutory records
- Managing share transfers and allotments
How We Can Help
At Leap by LLL, our Company Secretarial arm provides professional company secretarial services tailored to Hong Kong businesses.
Our Services Include:
| Services | Details |
|---|---|
| Acting as your appointed Company Secretary | We are a Trust or Company Service Provider (TCSP) licence holder and meet all legal requirements. |
| Annual Return filing (NAR1) | Prepared and filed on time, every time |
| Maintenance of statutory registers | Directors, shareholders, charges, SCR |
| Business Registration renewal | Annual renewal handled |
| Director/shareholder changes | Documents prepared and filed within deadlines |
| Share transfers and allotments | Stamp duty calculation and registration |
| Provision of Registered Office | You can use our professional business address as your company's registered office. We'll handle all government mail and forward it to you promptly. |
Don't leave your compliance to chance.
Contact us today to discuss your company secretarial needs. We'll ensure your company stays on the right side of the law, year after year.